Procurement processes

Step 1: Getting started 

bp evaluates and selects the supplier with the intent to invite them to an upcoming sourcing event. The supplier selection is based on pre-established criteria, amongst others, this would typically include:

• capability to act in accordance with the bp supplier expectations guidelines
• a sound financial position
• technically capable of delivering in line with bp standards
• ability to deliver the scope of work safely.

If your company has not been set up as a bidder contact with bp, bp will send an invite to you to register as a bidder so that bp can invite you to participate in future sourcing events. Once you receive the invitation to register as a bidder, you will need to take either of the following actions:

• If your company does not have an existing SAP Ariba account, you will need to create a standard SAP Ariba account before you can proceed to register as a bidder and participate in the sourcing event. Click on the ‘supplier sourcing registration guide’ to see how to set up a SAP Ariba account for new users.
• For existing SAP Ariba users, you may log in using your SAP Ariba username and password. Check the 'supplier sourcing registration guide' on how to use your existing SAP Ariba account to log in.
• If your company has been set up to participate in bp sourcing events but your key contact has changed, please update and manage the contact information in your SAP Ariba account accordingly. Note that bp will send the sourcing event invitation to the contacts maintained in the SAP Ariba account. 

Note, there is no fee associated with registering for a standard SAP Ariba account to participate in a bp sourcing event. Please read the FAQs if you have further questions. 

Step 2: Participate in the sourcing event by creating a connection via the SAP Business Network platform 

Suppliers selected for the sourcing event will receive an email invite (see sample invitation below) from the SAP administrator to complete the SAP Ariba ‘proposals and questionnaires’ form. After clicking on the link provided within the email, you will be redirected to the SAP Ariba page where you can select 'sign up' (for a new  account) or 'log in' (if you have an existing account). 

Step 3: Complete the sourcing event

Once you have logged into the SAP Ariba main page, you will be able to locate the sourcing event by selecting the Ariba Proposals and Questionnaires option from the top left SAP banner. Below the SAP banner, you will notice the ‘BP INTERNATIONAL' tab and other company names if you have been using this account with other customers.

Click on the ‘BP INTERNATIONAL' tab and you will see the event(s) listed in the respective status group. Click on the relevant event title to access the relevant event.

You will arrive in the ‘1. Review event details’ section, and on this page, you will see the event overview and timing rules. Read through the instructions on the page to advance into the event content. You may refer to the ‘guideline document with screen shot’ for a step-by-step guide on how to complete the proposal and questionnaire. 

All communication regarding the sourcing event must be communicated through the SAP Ariba message board until the live event closes. 

Step 4: Notification of contract awarded to the successful supplier

Based on the pre-established award criteria, the participating supplier will be thoroughly evaluated and then informed of the results. bp will notify you on the result via the SAP Ariba message board.

Step 5: Signing the contract via DocuSign

bp executes our contracts via digital signatures using DocuSign. 

Step 1: Getting started 
 

bp evaluates and selects the supplier with the intent to invite them to an upcoming sourcing event. The supplier selection is based on pre-established criteria, amongst others, this would typically include:

• capability to act in accordance with the bp supplier expectations guidelines
• a sound financial position
• technically capable of delivering in line with bp standards
• ability to deliver the scope of work safely.

Step 2: Notification to participate in an RFQ event  

Suppliers selected for a sourcing event will receive an email invitation from info@m.fairmarkit.com. No registration is required, and suppliers can access the RFQ directly through the link provided in the email. An optional supplier portal is available, and suppliers may choose to register when submitting the RFQ to track the status of their requests.

Step 3: Complete the RFQ event  

Once you access the RFQ through the link provided in the invitation email, you may review the details and submit your response. The remaining time before the RFQ closes is displayed at the top of the response screen.

After completing all required RFQ fields, suppliers should attach the necessary supporting documents and submit their bid. Invited suppliers may indicate their interest prior to submitting a quotation, or alternatively decline and provide the reason for non‑participation. Suppliers may also revise their submitted bids, provided the RFQ deadline has not passed.

For any clarification regarding the requirements of a specific RFQ, suppliers should use the "Event comments" section within the RFQ form to contact the bp sourcing agent. Enquiries may be submitted at any time prior to the event closing.

For assistance with using the application, please refer to the Fairmarkit Supplier Documentation

Support tickets may also be submitted by contacting suppliers@fairmarkit.com

Step 4: Notification of RFQ award to the successful supplier

Participating suppliers will be evaluated in accordance with the established award criteria and notified of the outcome. While the Fairmarkit portal will indicate whether a supplier has been awarded, this does not constitute a contractual commitment. A binding commitment is only established upon issuance of a bp contract or purchase order.

If you are successful, the  contract or purchase order will be issued through the standard channels (for example, Ariba or SAP) once all approvals have been obtained.

Step 5: Issue of purchase order/contract  

Once the required bp approvals have been obtained, the appropriate contractual document will be prepared and issued for approval.

Step 1: Getting started 
 

As part of the procurement process you may be invited to negotiate a contract with bp via Contracting AI. Contracting AI is an AI-powered web-based application that automates the creation and negotiation of contracts.

Step 2: Registration and login

You will receive an email invitation to join a deal or contract, follow the embedded link to complete the user registration, if you do not already have an account. Populate all of the required information and register your account. Once you’ve done this, you can sign into the application via the ‘Access contract’ button and get started.

Note, there is no cost for registering or use of Contracting AI.

Step 3: Contract negotiation 

Once you have accessed the contract via Contracting AI, you will be able to review the document and where relevant any clause options that you are able to select before submitting to bp for review.  

All of the clause options in Contracting AI are clauses that bp have agreed to in the past, and it is entirely up to you whether you choose to select one of these or remain with the standard clauses. 

Each clause option may cost a number of allocated points based on the impact to the bp business. All suppliers will be allocated a finite number of points at the start of the process, enabling you to use this allocation to carry out changes to the contract as required.

Any proposed amendments remain confidential to you until your nominated person submits the contract.

The commercial aspect of the contract and any statement of works are still negotiated outside the application.

Useful resources